Care WizardSurvive your next APD audit — without a compliance officer.
Care Wizard turns Florida APD's scattered training and facility rules into one simple green / yellow / red system. Know exactly what's due — for every staff member and every home.
🏡 Built by an actual Florida APD group home operator — and used every day to run their own homes.
No resident data. Ever.
We track staff and facility compliance only — never any resident or client information.
Every rule cited to its source
Each requirement links to the APD, F.A.C., NFPA, or federal rule it comes from. Accuracy is the product.
Audit-ready in one click
Export a clean, organized compliance package the moment an auditor asks.
Compliance shouldn't be a shoebox of certificates.
Training renewals, fire drills, background screenings, CEMP reviews, fire inspections — scattered across binders, spreadsheets, and memory. Miss one date and an audit turns into a nightmare. Care Wizard puts it all in one place and tells you, at a glance, exactly where you stand.
Real saves
Watch it catch what a human would miss.
The obscure, oddly-timed rules that actually fail audits — caught automatically, each cited to its source.
A medication validation with a 60-day trap
Robert Klein · Medication Tech
The trap
His annual Medication Administration Validation expires Sept 15. By rule, the renewal only counts if it's done in the 60 days right before that date — do it too early and it doesn't count; let it lapse and he legally can't give medications AND must retake the entire 6-hour course. Miss this window and you've got a med-certified staffer who suddenly can't work.
APD Rule 65G-7.004, F.A.C.
Care Wizard caught it
Care Wizard flags it the day the 60-day window opens — in plain English, with the exact deadline — so you renew it at the one time it actually counts. (This one bit us at a real inspection. Never again.)
A rehire after a 94-day break
Returning employee · last worked 94 days ago
The trap
It's tempting to just reuse their existing Level 2 background screening. But a break in employment of more than 90 days requires a brand-new Level 2 screening — plus a new local criminal records check and a new Attestation of Good Moral Character. Skip it and every single shift they work is out of compliance.
Florida Statute 435.12
Care Wizard caught it
When you log the rehire, Care Wizard runs a short re-hire questionnaire, applies the over-90-days rule automatically, and won't let the old screening stand — turning a costly, easy-to-miss audit finding into a two-minute check.
Scheduling someone who's not current
Maria Santos · CPR expired
The trap
On a short-staffed morning it's easy to put anyone with a pulse on the calendar. But scheduling a caregiver whose required training has lapsed is exactly what an auditor looks for — and exactly what you'd never catch in the rush.
Your policy, enforced
Care Wizard caught it
Care Wizard blocks the schedule entry and shows precisely what's expired and why — so no one ever works out of compliance by accident, no compliance officer required.
Everything an APD provider has to track — in one place.
Staff compliance
Every training, screening, and renewal for every staff member — as a simple green / yellow / red status.
Facility compliance
Fire drills, extinguishers, CEMP reviews, and city inspections tracked per home, on schedule.
AI document scanning
Snap a certificate or upload a transcript — the AI reads it and files it under the right person.
Audit-ready exports
One-click PDF packages, organized and dated — no more digging through a shoebox of paper.
Verified requirement library
A pre-loaded catalog of APD requirements, each cited to its rule so you can trust it.
Automatic reminders
Email and phone alerts before anything lapses — nothing slips through the cracks.
Up and running in an afternoon.
Add your homes & staff
Paste a roster or snap a photo — the AI adds everyone. Set up takes minutes, not weeks.
Upload your documents
Drop in your certificates. The AI reads each one and files it under the right person and requirement.
Stay green
Watch your compliance turn green, and let the reminders keep it that way — audit-ready, always.
Why I built this
“I run APD group homes myself. I built Care Wizard because staying on top of training renewals, fire drills, and audit paperwork across every home was a constant, stomach-churning scramble — and hiring a full-time compliance officer just wasn't realistic. So I built the tool I wished existed, and I use it to run my own homes every single day.”
— Stephen Weik, Founder & APD group home operator
Simple, honest pricing.
One tool for your whole agency — every home, every staff member. Optional white-glove setup, where we get you fully up and running for you.
- Unlimited staff and homes
- AI document scanning + reminders included
- Guided setup — or we do it for you